Job Senior Administrative Assistant, Brampton

Job Description

Accountabilities:

• Manage the Chief of Obstetrics and Gynecology’s schedule, initiating the rescheduling of meetings to address urgent situations
• Prepare and communicate meeting agendas and take meeting minutes
• Schedule complex multi-party meetings, including audio-visual equipment and catering services as required, and liaise with external parties
• Format or prepare documents, reports, spreadsheets and presentations
• Develop memorandums and compose correspondence
• Conduct background research and compile data and information
• Develop and maintains paper and electronic filing systems, including filing of confidential information
• Collect, organize and report clinical/administrative data
• Assist and respond to public inquiries and complaints from patients, including coordination or responses to complaint investigation as required
• Process finance expense forms to maintain accountability; process stipends, etc.
• Process payroll for selected program staff
• Investigate budgetary and financial issues on behalf of the Chief/Site Chiefs
• Coordinate and support department rounds and quality of care and business meetings
• Coordinate program or department submissions for regular events, such as the education events and Accreditation, and participation of staff in mandatory training sessions
• Facilitate physician recruitment (arranging interviews, privileges, follow ups and references)
• Facilitate orientation of new physicians to the department (computer training, buddy shifts, parking, tour, obtaining ID badge)
• Coordinate the revisions of contracts and other departmental documents
• Procure and orders supplies and equipment, and manage storage and facilitate maintenance of items